Protection of personal information

Protection of personal information

Basic Policy on Proper Handling of Personal Information

"Minami Aoyama Real Estate Co., Ltd. (hereinafter referred to as ""the Company"") The following policy (hereinafter referred to as ""Basic Policy"") is designed to promote the protection and proper handling of personal information provided by customers as an organization and publicly announce it.

1. Compliance with relevant laws, regulations, and guidelines
Regarding the handling of personal information, the Company shall refer to the ""Act on the Protection of Personal Information"" (here in after referred to as ""Personal Information Protection Law""). ) and the guidelines of the competent authority.
2. Definitions
The terms used in this Basic Policy shall be defined in accordance with the Personal Information Protection Law.
3. Acquisition of personal information
When we obtain personal information, we will clarify the purpose of the collection to our customers, and we will do so in a legal and fair manner to the extent necessary to achieve that objective.
4.Purpose of use

We use the personal information you provided to us for the following purposes:

  • (1) Provision of information on property for the search of the other party of the transaction (including the provision of information on property for advertising on the Internet, flyers, etc.)
  • (2) The registration of the information to the Real Estate Information Network System for the discovery of trading partners (an organization designated by the Ministry of Land, Infrastructure and Transport under the Real Estate Brokerage Act) in the property retrieval system (REINS), and after the contract is concluded, the information of the sale to the Real Estate Information Network System (the information of the sale is as follows: Information such as property description, date of contract, and price of the property to be closed, not including the name. ). The Real Estate Information Network System will use property information and contract information for the Real Estate Information Network System's business, as specified in the Real Estate Brokerage Act, such as providing electronic data and paper to the Real Estate Information Network System's member real estate brokers and public organizations.
  • (3) The execution of contracts with customers relating to the sale, lease, sale and lease of real estate, lease management, construction work, etc. provision of information and services.
  • (4) In the case of real estate management, execution of the management contract executed by the management union of the condominium, etc.
  • (5) Price appraisal relating to the sales, lease, etc. of real estate. Note that the information used to evaluate prices may be provided to intermediaries as a basis for their opinions as stipulated in Article 34-2, paragraph 2 of the Real Estate Brokerage Act.
  • (6) Store books and materials in accordance with Article 49 of the Real Estate Brokerage Act.
  • (7) Respond to inquiries and requests for materials related to property information and other matters of the Company's services.
  • (8) Information about the Company and its partners that may be useful to customers, shipment of goods, related after-sales services, maintenance, etc. If you request, the offer will be suspended.
  • (9) Analysis of the Company's customer trends or research analysis of product development etc.
  • (10) Improvement of the services provided by the Company.
  • (11) Performance of other obligations and exercise of rights associated with or relating to the Company's business.
  • (12) Provision to the following third parties to the extent necessary to achieve each of the above purposes.
    • [1] the person who is the counterparty to the contract for the matter entrusted to you, and the person who is the prospect of the contract.
    • [2] other real estate broker.
    • [3] companies and organizations that run internet advertising and other advertising.
    • [4] The Real Estate Information Network System (in the event that a Privileged and Exclusive Brokerage Service Agreement or Exclusive Brokerage Service Agreement is concluded, the real estate broker shall be required to register with the Real Estate Information Network System and to inform the customer of the sale information in accordance with the Real Estate Brokerage Act. ). /li>
    • [5] judicial scrivener, land and house investigator and real estate appraiser regarding registration and evaluation.
    • [6] financial institutions related to loans and other matters.
    • [7] insurance companies related to building’s fire insurance etc.
    • [8] construction companies involved in the design, construction, management and contracting of construction.
    • [9] a management company in the case of a need to manage a covered real estate.
    • [10] local public organizations, private lodging business managers and private lodging intermediaries who accept and supervise notifications when they conduct private lodging business.
    • [11] when management of the Company occurs, the financial institutions to which the Company is entrusted and the directors of the administrative funds to which it is transferred in the event of a debit to the business consignment contract as stipulated in the explanation of important matters from the description of the management contract.
    • [12] a credit information agency for credit inquiries of residents (if necessary).
    • [13] a late withholding party in the event that a resident delinquates his/her rent.
    • [14] our partners that we believe are useful to our customers.
    • [15] other third parties pursuant to [1] through [14] above.
  • (13) The personal information of employees of the company is managed in terms of: labor management, payroll management, social insurance management and health management ("Consent Form for the Handling of Personal Information")
5. Provision to third parties

We will provide personal information you provide to third parties in the following cases:

  • (1) If the person has the consent
  • (2) When all or part of the handling of personal information is outsourced to the extent necessary to achieve the purposes set forth in 4 above
  • (3) If it meets with the laws and regulations
  • (4) When it is necessary for the protection of a person's life, body, or property and it is difficult to obtain his or her consent
  • (5) When it is particularly necessary to improve public health or promote the sound development of children, and it is difficult to obtain the consent of the individual
  • (6) When a national institution or local public organization or a person entrusted with it needs to cooperate in the performance of the work prescribed by law, and obtaining the consent of the individual may interfere with the performance of such work
  • (7) in the case of succession due to a merger, corporate split, business transfer or other reason
6. Shared use of personal information

We will share your personal information as follows:

  • (1) Scope of the joint users
    Tokyo Minami Aoyama Fudosan Co., Ltd. ( 2 lu, gushan qu meishu dong , Kaohsiung City)
  • (2) Purpose of use
    Same as ""intended use"" in 4 above.
7. Outsourcing of personal information
We may consign the handling of personal information to a third party. In this case, the Company will provide necessary and appropriate supervision to its subcontractors in accordance with the Personal Information Protection Act.
8. Matters concerning safety management measures
The Company shall establish the ""Personal Information Handling regulations"" for the purpose of appropriate management, including the prevention of leakage, loss or damage to personal information, and we will implement organizational, human, physical and technical safety management measures in accordance with this procedure.
9. Disclosure of personal information, etc.

When a request is made by you or your agent to disclose personal data held in relation to such personal information, etc., the Company will respond without delay, except in the following cases:

  • Risk of harm to the life, body, property or other rights of you or a third party
  • If there is a risk of significant disruption to the proper performance of our business
  • In violation of laws and regulations
10. Contact for inquiries regarding personal information of the Company

If you have any comments, requests or inquiries regarding this Basic Policy, or requests for disclosure, correction, suspension or deletion of personal information, please contact:

Barbizon 39th Building, 7th floor, 7-10-7 Minami Aoyama, Minato-ku, Tokyo 107-0062, Japan

Minami Aoyama Real Estate Co., Ltd., General Affairs Department, Personal Information Protection reception Office

E-mail:
privacy@ma-r.co.jp
11. Continuous improvement of this basic policy
The Company shall review the status of its operations in relation to the handling of personal information as appropriate, and shall strive for continuous improvement and this Basic Policy may be changed as necessary. We will notify you of any changes by posting them on our website. However, any changes that are legally required to be agreed to by you shall be obtained by the Company in a manner prescribed by the Company.

Date of establishment September 1 2020

MINAMI AOYAMA REAL ESTATE Co., Ltd. "

Basic Policy on Proper Handling of the Personal Number and Specific Personal Information

"In order to promote the proper handling of the personal number and specific personal information (hereinafter referred to as "" specific Personal Information"") as an organization, MINAMI AOYAMA REAL ESTATE Co., Ltd. (hereinafter referred to as ""the Company"") will enacted and release the following basic policy.

1. Compliance with relevant laws, regulations, and guidelines
In connection with the handling of certain personal information, etc., the Company shall ""Act on the use of numbers to identify certain individuals in Administrative Procedures"" (hereinafter referred to as the ""My number Act""). ) and ""Guidelines for the proper Handling of certain Personal Information (the Business Version)"" and ""the Act on the Protection of Personal Information"" (hereinafter referred to as the ""Personal Information Protection Law""). ) and the guidelines of the competent authority.
2. Purpose of use

The Company will use the specific personal information provided to us for the following purposes:

(1) specific personal information, etc. of the client
  • The preparation of payment forms for real estate transactions
  • Preparation of payment forms for remuneration, fees, contract money and prize money
(2) specific personal information of shareholders, etc.
  • Preparation of payment forms for distribution of dividends and surplus
(3) specific personal information, etc. of employees of the Company
[Tax]
  • Create Certificate of Income and Withholding Tax
  • The creation of a declaration of dependent deductions(transfer), etc., insurance premiums, and special declaration of spouse's special deductions for income earners
[Social Insurance]
  • Notification of health insurance and employee pension insurance, application and invoicing
  • Employment and accident insurance reports, applications and invoicing, and certificate preparation
(4) Specific personal information, etc. of spouses, relatives, etc. of employees of the Company
[Tax]
  • Create Certificate of Income and Withholding Tax
  • The creation of a declaration of dependent deductions(transfer), etc., insurance premiums, and special declaration of spouse's special deductions for income earners
[Social Insurance]
  • Notification of health insurance and employee pension insurance
3. Matters concerning safety management measures
The Company shall separately establish and comply with the ""Personal Numbers and Special Personal Information Handling regulations"" for the purpose of preventing the leakage, loss, or damage of certain personal information or other appropriate management of personal numbers.
4. Handling of consignment
The Company may consign the handling of certain personal information to third parties. In this case, the Company will provide necessary and appropriate supervision to its subcontractors in accordance with the My Number Act and the Personal Information Protection Act.
5. Continuous improvement
The Company will strive to continuously improve the handling of certain personal information.
6. Disclosure of specific personal information, etc.

The Company will respond without delay when the Company or its agent requests the disclosure of personal data held in relation to such specific personal information, etc., except in the following cases:

  • Risk of harm to the life, body, property or other rights of the person or a third party
  • There is a risk of significant disruption to the proper performance of our business
  • In violation of laws and regulations

For inquiries regarding the disclosure of specific personal information, etc., and for complaints / questions, please contact:

Barbizon 39th Building, 7th floor, 7-10-7 Minami Aoyama, Minato-ku, Tokyo 107-0062, Japan

Minami Aoyama Real Estate Co., Ltd., General Affairs Department, Personal Information Protection reception Office

E-mail:
privacy@ma-r.co.jp

Date of enactment September 1 2020

Minami Aoyama Real Estate Co., Ltd. "

Basic Policy on Information Security

"MINAMI AOYAMA REAL ESTATE Co., Ltd. (hereinafter referred to as ""the Company"") keeps information of customers and business partners, or our company's corporate secrets / individual information, in order to maintain the provision of high-quality services to customers through real estate, and also in order to protect important assets from various security threats and to always gain the trust of our customers and society, we have established the following basic information security policy.

1. Maintenance and operation of management system based on information security basic policy
We will endeavor to improve information security systematically and continuously under the initiative of the president.
2. Evaluation of operational status of information security and continuous improvement
We have set up a committee to maintain and improve information security, and set information security measures as formal internal rules.
3. Compliance with laws and contractual requirements
We will comply with laws, regulations, norms and contractual security requirements with customers related to information security used in our business activities.
4. Implementation of education and training to strengthen information security
In order to make employees aware of the importance of information security, we will carry out regular education and training and strive to maintain and improve the security standard.
5. Response to violations and accidents
If we confirm a violation of information security-related laws, regulations, norms and contracts with customers, we will strictly inflict a penalty based on work regulations. In the event of an information security accident, we will cooperate with related organizations to quickly prevent the spread of damage, recover from it and take measures to prevent recurrence.

Enactment date: September 1, 2020

MINAMI AOYAMA REAL ESTATE Co., Ltd.

President Ryo Tabata"

Minami Aoyama Real Estate Co., Ltd. has declared "SECURITY ACTION"

SECURITY ACTION

"SECURITY ACTION was established by the Information-technology Promotion Agency (IPA), an independent administrative institution, to declare itself that small and medium-sized enterprises will work on information security measures in order to realize a safe and secure IT society.

In addition, in accordance with the ""Basic Policies for the proper Handling of Personal Information"", ""Basic Policies for the proper Handling of Personal Numbers and specific Personal Information"" and ""Basic Policies for Information Security"", we will make further efforts to ensure the proper management of personal information and important information handled by the real estate industry."